If you find yourself wondering how to best approach in-person meetings with a tight budget, make sure you consider the process you have in place to house attendees when hotel stays are required.
Cvent's one-stop registration process not only provides the convenience of allowing invitees to sign up, pay and get a hotel room all at once, but it provides an opportunity for planners to cut event-related costs by managing and monitoring things such as roommate matching and roommate requests.
To start, planners can block off certain room types for attendees, giving them the power to determine the options available for those traveling from their organization. For example, a planner could choose to block off rooms within a certain price range and with a particular set-up that would be conducive to sharing.
In today's economy, it's no surprise that many organizations are moving towards a policy of room sharing in order to cut hotel costs in half. Cvent gives you the ability to have registrants select a roommate from a drop-down list of other attendees, and everyone is matched up automatically. Each registrant is able to book based on availability, input check-in and check-out dates, reward codes, and preferences such as non-smoking.
Finally, the planner can use Cvent's capabilities to track up-to-date guest room inventory to make sure that everything is running smoothly! By managing your room block inventory in the system, you won't have to worry about overselling or overbooking a property, nor do you have to double-check with the property to compare the housing list against the registrant list.
When all is said and done, our clients enjoy the convenience of being able to manage all necessary data side by side within Cvent - and they love that this level of control helps them mitigate attrition charges from hotels!
Cvent's one-stop registration process not only provides the convenience of allowing invitees to sign up, pay and get a hotel room all at once, but it provides an opportunity for planners to cut event-related costs by managing and monitoring things such as roommate matching and roommate requests.
To start, planners can block off certain room types for attendees, giving them the power to determine the options available for those traveling from their organization. For example, a planner could choose to block off rooms within a certain price range and with a particular set-up that would be conducive to sharing.
In today's economy, it's no surprise that many organizations are moving towards a policy of room sharing in order to cut hotel costs in half. Cvent gives you the ability to have registrants select a roommate from a drop-down list of other attendees, and everyone is matched up automatically. Each registrant is able to book based on availability, input check-in and check-out dates, reward codes, and preferences such as non-smoking.
Finally, the planner can use Cvent's capabilities to track up-to-date guest room inventory to make sure that everything is running smoothly! By managing your room block inventory in the system, you won't have to worry about overselling or overbooking a property, nor do you have to double-check with the property to compare the housing list against the registrant list.
When all is said and done, our clients enjoy the convenience of being able to manage all necessary data side by side within Cvent - and they love that this level of control helps them mitigate attrition charges from hotels!
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