Corporate Event

The Twitterverse is all aflutter over Twitter Lists. Made available just last month, this new feature allows you to create a roster of all your favorite tweeps.

How can meeting and event planners make the most out of Twitter Lists? Check out these three list suggestions that could be beneficial for your next event:

• Create a list of your attendees. Ask attendees for their Twitter ideas during registration and you can create a very useful Twitter list for your event. This is a great way for attendees to connect before, during and after the tradeshow or conference.

• Create a list of useful contacts. No matter the size of your event, it's always good to make sure attendees know who they can get in touch with when they have questions. Why not create a list of your event team members for attendees to see? You could even include on-site venue contacts, speakers and more.

• Create a list for your event discussion. Find out who plans to tweet live at your event and create a list to showcase these on-site attendees. Attendees can't be everywhere at once at your event, so this list is a novel way to let them "experience" all the seminars, presentations, etc. It's also an invaluable resource to those people who wanted to attend but were not unable to do so.

Next week, The Peabody Orlando hotel will host a Topping Out Ceremony at its expansion site to celebrate the safe completion of the concrete structure on the 32-story hotel tower. Undergoing a total makeover, the Orlando hotel is expected to have its grand opening October 2010.

Upon completion, The Peabody Orlando will over 1,641 guest rooms, 250,000 square feet of function/exhibit space, a parking garage for 2,100 cars (completed in July 2009), a Napa Valley Wine-themed restaurant, and the 22,000-square-foot Peabody Spa & Athletic Club.

This impressive facility will feature 12 spa treatment rooms, two couples suites, four massage rooms, four body massage rooms and two skincare rooms, as well as men's and women's locker rooms each with a sauna, whirlpool and lounges. The Athletic Club is set to triple in size, offering a 2,450-square-foot cardio area and two exercise studios.

Already a Mobil Travel Guide Four Star and AAA Four Diamond property, the renovated Peabody Orlando is booking business from meeting planners for the fall of 2010 and beyond.

View more information about The Peabody Orlando on the Cvent Supplier Network

Be among the few to stand in front of the secret bookcase and say the magic words: "Open Sesame." And poof! The Magic Castle, an elusive LA attraction, will reveal itself as one of the most coveted venues in Los Angeles.

It's not an illusion! World-class entertainment in Los Angeles unfolds right in front of your eyes as you enter this four-story Victorian castle smack-dab in the middle of Hollywood. It holds up to 360 people for meetings and special events.

Combined with the most exciting group dining Los Angeles has to offer and the convenience of a hip hotel right on the property, the Magic Castle is a triple threat. Successful Los Angeles corporate event planning includes a creative conference site or diverse banquet hall, and the Magic Castle holds the cards.

Cvent Planner Insider Tip: Put an ace in your pocket! Befriend a magical member to harness your full Los Angeles event planning potential.

To find more unique Los Angeles venues, visit the Cvent Supplier Network.

With tight budgets and picky eaters, finding great food for a good bargain in the Windy City is a difficult task for event planners. Chicago is well-known for its fine dining restaurants, but at a eye-popping price! Here is a list of some of hidden Chicago restaurant gems found in the many ethnic neighborhoods that surround the city.

Nacional 27
Sizzling Latino Treat
Located in the River North Neighborhood

Petterino's
Traditional Delicious Italian
Located Downtown

May Street Market
Rich, Contemporary Cuisine
Located in the West Loop

Vong's Thai Kitchen
Tasty Thai
Located on the North Side of Chicago

Marche
Fabulous French Food
Located in the West Loop

These Chicago dining facilities guarantee a great dining experience. When bringing small groups to these hot spots, be sure to ask for their pre-fixed menus to cut down on costs. Also, be sure to request a drink package. Dining with alcohol on consumption can be a risky move when entertaining clients.

To learn more about Chicago restaurants for your client dinners and private events, please visit the Cvent Supplier Network.

Los Angeles boutique hotels come out on top! Who needs bustling lobbies full of tourists and tour guides when you can be greeted by name and escorted directly to your room like an A-lister? Stand in line to check in? That's so 2000 and late!

There's a new list of 5 star hotels in Los Angeles, none of which have more than 200 rooms. In order to reach the tip top of every meeting planner's list, these swanky boutique lairs must have a luxurious LA conference room and a rooftop to die for.

Cvent Planner Insider Tip: Aim High! Schedule an exclusive meeting in one of these private conference rooms or pitch the perfect party at the top one of these powerhouses—either way, you are guaranteed to raise the roof!

Here's my 'top-heavy" list of luxury boutique hotels LA has to offer:

1. The Thompson Beverly Hills
2. Le Montrose Suite Hotel
3. The Huntley Hotel
4. Petit Ermitage
5. Chamberlain West Hollywood

Find more Los Angeles luxury hotels on the Cvent Supplier Network.

With the dark clouds of a gloomy economic climate still hovering over our heads, many professionals are being forced to move into the virtual meeting space. But no need to be discouraged; Many of our clients have been faced with this reality, and we provide a way for them to hold various events over the Internet without losing an ounce of professionalism.

We've responded to this online trend by integrating with Cisco's Webex - the leading online meeting and presentation tool. Users are leveraging our sophisticated event management application to bring their meetings, seminars, training classes and more to a higher level of success.

The Webex integration opens a world of possibilities:

• Send registrants confirmation and reminder emails with updated session links and access codes
• Save time that would otherwise be spent importing and exporting files
• Control the activation and modification integration settings for each event you host

Customers can seamlessly share data between the two systems, ultimately allowing  registrants easy access to Webex meetings. The benefit to users is that they can side-step the technical mishaps that usually deter meeting attendance and get in the way of their organization's attempt to deliver value.

Branding should be at the forefront of every event planner's mind as they coordinate an event from start to finish. The event invitation emails, website, collateral—it should all have a consistent, polished look. Quality event branding not only makes your event look more professional, it also makes it easier to tie your event into other marketing strategies.

Cvent does its best to help event planners with their event branding efforts. One unique feature we offer is branded URLs for your events.

Brand URLs offer several benefits to planners. For example, they:

• Make it easier for attendees to remember your web address

• Improve your event websites rank in search engines

• Establish consistency between your event and company or association

Event planners can create branded URLs in Cvent that include the company name or even the title of the event itself. For more information on branded URLs and Cvent's branding package, contact Customer Care.

Nestled in the canyon of the Santa Monica Mountains near Malibu is the rustic yet decadent oasis of Saddle Peak Lodge, the gold medal winner of romantic wedding venues in Los Angeles.

A breathtaking countryside landscape frames this picturesque lodge, making it the perfect setting for a fairytale Los Angeles wedding reception. From a cascading waterfall and lush patio to the intimate library and den, this LA venue is a Los Angeles wedding planner's dream.

Deemed the only 6-star restaurant in LA, this hidden gem is a best kept secret of Hollywood's elite. However, the cat's out of the bag the moment you pull into the parking lot next to the Rolls Royce and Maybach. But don't be intimidated—the service is impeccable and the staff is as familiar as your local neighborhood haunt.

Everything's game on this eclectic menu, literally, as venison, bison, elk, beef, quail and lamb all find a place on the menu. Exercise your palate by including an out-of-this world wine flight guided by your personal sommelier.

Cvent Planner Insider Tip: LA can be a fickle town and Los Angeles event planning can be tricky. However, having a unique wedding in Los Angeles is do-able with a dreamy Los Angeles special event facility like Saddle Peak Lodge, coupled with the fact that it is considered one of the best caterers in Los Angeles.

View more information about Saddle Peak Lodge on the Cvent Supplier Network

Now more than ever is a time to save, and the Hilton family of hotels wants to help. Event planners who book and stay at any participating Hilton, Conrad, Doubletree, Embassy Suites Hotels or Waldorf Astoria Collection property between February 16, 2009 and March 31, 2010, can receive extra incentives.

Incentive options are:

• Complimentary room ratio of 1 per 35 per paid group room nights
• 25 percent allowable attrition
• Double Hilton HHonors Base points for the attendees
• Complimentary staff meals for up to four staff members
• 2 percent rebate on room revenue
• 500 Hilton HHonors bonus points per paid group room night

Book 50 to 99 group room nights to receive one incentive of your choice; book 100 to 149 to receive two incentives; or book 150 or more to receive three incentives.

To take advantage of this meeting promotion, mention "Book Now and Save" when you call Hilton Direct USA at 1-877-476-2426 or contact your local Hilton hotel or Sales Worldwide representative. To find a Hilton in your area with enough space for your next event, visit the Cvent Supplier Network.

More than 100 years after its original opening, The Edison still shines brightly. Conveniently located near the LA convention center, it is set in one of the first private power plants in California. The historic Edison is truly one of the most unique venues in Los Angeles.

A tribute to the sultry bygone era of industry, science and innovation, this LA party venue explodes with provocative history and tantalizing treats. Depression-inspired comfort food, decadent nostalgic design, and glamorous live entertainment are what makes this locale a top LA attraction and "one of the best new bars in America," according to Esquire magazine.

If you are looking for electrifying entertainment, this LA restaurant is sure to spark your interest. It has a lofty open floor plan, making it perfect for accommodating intimate groups of 10 people to grand gatherings of 300 guests.

Cvent Planner Insider Tip: Receive glowing reviews from your clients this holiday season by booking this rare Los Angeles corporate event space.

View more information about The Edison on the Cvent Supplier Network

Yesterday I blogged about how the travel industry is preparing for flu season. Now I want to know, are meeting planners even concerned?

The answer is "Yes," according to a recent survey by the Association of Corporate Travel Executives (ACTE), but that won't stop them from hosting events. The survey found that 63 percent of travel mangers surveyed have serious concerns about the spread of H1N1 flu, but 91 percent aren't holding off on meetings and conferences because of it.

"On one hand, it is commendable that companies are not giving in to panic," ACTE Executive Director Susan Gurley said in a statement. "Yet on the other hand, this is a situation that can develop very quickly and it is very important that the appropriate arrangements be put in place."

The survey found that 34 percent of companies have a plan or instructions for travelers who may get caught up in airport screenings with flu-like symptoms. If you need some advice on getting your flu season action plan together, read my 4 Ways for Meeting Planners to Prepare for Flu Season.

Home to popular art and cultural events, a well respected branch of the University of Texas school system, and several large IT and Telecom firms, Richardson is a quaint, yet urban, North Dallas community. Located about 20 minutes north of downtown and perfectly situated in the center of it all is the Hyatt Regency North Dallas, a massive red brick structure with a distinctly pointed roof.

This large, luxury Dallas hotel has recently undergone a multimillion dollar renovation and now boasts 15,000 square feet of sophisticated Dallas meeting space. So whether you're looking for full-scale Dallas conference facilities or have large meetings requiring several breakouts, the Hyatt Regency North Dallas offers a multitude of options to suit your needs.

The hotel itself is gorgeous. Upon entering, guests are greeted by an elegant foyer lined with four-story windows and adorned with rich drapery. There are 342 remodeled guest rooms complete with high-speed wireless Internet, flat panel televisions with digital video-on-demand and cable services, huge work desks with comfortable chairs, and an iHome alarm clock perfect for iPods. As with any full-service luxury hotel, guests are met with all the amenities one would expect, such as in-room dining, laundry and dry cleaning services, turndown, and a multilingual staff.

Moving on to the meetings side, Dallas event planners won't be disappointed. There is an incredible 7,800-square-foot ballroom that can be broken into seven different sections, as well as a 2,700-square-foot junior ballroom that is divisible into four areas. In addition, there are six extra breakout rooms, 4,000 square feet of prefunction space, and two "lounge" areas to consider as well. The icing on the cake: The Hyatt Regency offers complimentary parking and shuttle service within a five-mile radius of the hotel.

With delicious catering options from their in-house, full-service restaurant, experienced sales and event managers, and on-site audio-visual techs ready to handle any request, there's no excuse not to consider the Hyatt Regency North Dallas as an excellent, and economical, option for hard-to-please clients while in Dallas.

View more information about Hyatt Regency North Dallas on the Cvent Supplier Network

November marks the start of regular flu season. I recently blogged about what event planners can do to get prepared, and, luckily, it looks like plenty of other members of the travel industry are doing what they can to prevent flu outbreaks as well.

Hotels such as Marriott, Hilton, Starwood and InterContinental are focusing on day-to-day preventative measures, such as cleaning oft-touched items like phones and elevator buttons, according to The New York Times. Hotel employees are also being reminded to wash their hands often and sneeze into tissues, not hands. John Wolf, a spokesman for Marriott International, also told The Times that its properties were stocking hand sanitizers for conference and meeting groups.

Airports are taking similar steps, adding hand sanitizer dispensers near security checkpoints and using signs to highlight proper hygiene to passengers. However, the airplanes themselves can offer less protection, so business travelers such be prepared by packing antibacterial wipes, tissues, hand sanitizers, etc.

Have you noticed more flu precautions being taken at hotels and event venues? What are you doing to prepare your event guests?

Chicago's Museum of Science and Industry hosted this year's Columbian Ball, an elegant black-tie affair that was themed after the its new exhibit, "You! The Experience." This colorful and lively exhibit sparked a unique theme idea that was a great success.

The theme of the evening, "A Celebration of You: Mind, Body and Spirit," inspired a 1960s decor mock up with bright lights and colors. The decor which was provided by Heffernan Morgan and included red, blue, yellow and green strips of fabric draping from the ceiling, tables topped with candles, light boxes and bright flowers, as well as chandeliers and disco balls lining the dinner area. BBJ Linen's provided brightly colored linens of orange, green and blue to add even more pizazz to the venue.

Food for Thought was the Chicago caterer of choice Friday evening. To correlate with the theme, the menu was chosen to reflect good health and well being. During the cocktail reception, a selection of health conscious appetizers, including steamed duck pot stickers served with organic soy sauce and Tiger shrimp, were served to guests. The bar also had an alcohol-free shooter of beet juice infused with herbs, apples and carrots for guests to sample. Meanwhile, the evening's first course was a choice of well prepared dishes including chilled corn bisque, a haricot vert salad, and a mesclun salad topped with red peppers and blue cheese.

The evening's entertainment included a live auction hosted by television journalist Bill Kurtis, who was suited up in a red boxer's robe. The Jessie White Tumblers also made an appearance to wow the guests with risky acrobatic leaps over the stage to encourage guests to interact.

The museum's exhibit was also a great success as a backdrop to the Chicago event. The exhibit highlights the comprised qualities of a person, stressing that we are more than just bodies. You! is a breakdown of personalities and environments that help shape people into being the person they are today. The Museum of Science and Industry in Chicago has a wide range of exhibits and event spaces that serve as a great resource for Chicago event planners.

To learn more about the Museum of Science and Industry or other Chicago event suppliers, please visit the Cvent Supplier Network.

There's a new green venue on the Toronto meetings scene. Located at the 192-acre Exhibition Place, the Allstream Centre incorporates state-of-the-art technology into its historical, 160,000-square-foot facility.

Following its multimillion dollar makeover, Toronto's former Automotive Building is now the go-to destination for special events and banquets. Its popularity is no surprise, seeing as how the Toronto venue boasts the largest ballroom in the city, seating up to 3,000 guests. It also offers 20 meeting rooms, capable of accommodating 50 to 750 people.

The Allstream Centre is committed to keeping events green, targeting to be the first LEED silver certified conference building in Canada. Eco-friendly initiatives include the use of low VOC paints, carpets and adhesives; an innovative white reflective roof; and food service that includes locally grown food and a perishable food donation program.

The Toronto conference center's functionality has not taken away from its beauty, which is a mix of old and new. The original terrazzo lobby floors, iron stair railings and tulip-shaped Art Deco lighting fixtures have been restored to their original glory. Meanwhile, contemporary elements, such as the Frank Lloyd Wright-inspired design in the ballroom ceiling and 40-foot-high tavertine relief wall, keep things modern.

For Toronto meeting planners in need of even more meeting space, the Allstream Centre is adjacent to the popular Direct Energy Centre, which offers over one million square feet of space. Together, both buildings can comfortably house your next Toronto event.

View more information about the Allstream Centre on the Cvent Supplier Network

I've written several blog posts in the past about how to stay green and stay on budget. One tip I've seen time and time again is to reuse event decor, props and whatnot, whether you've kept them yourself or have asked the event venue to to recycle them from an earlier event that day.

Today, I read about a great website that offers another option. Event Leftovers is an online marketplace where meeting and event planners can buy and sell new and gently-used supplies. It's great for planners of all markets and levels, from once-a-year company holiday parties to monthly client events.

Event Leftovers a win-win for both buyers and sellers: buyers get bargains on event goods, while sellers (who can list items for free) get some additional revenue. Plus, both sides are being eco-friendly!

Right now, items for sale range from the wacky and fun (like these tropical birds—perfect for a luau theme!) to standard items that could work at any event, like charger plates and clear votive holders.

Registration and listings are free, so the next time you need to buy or sell some event party rentals, check it out!

Eleanor Roosevelt once said, "The future belongs to those who believe in the beauty of their dreams." Wonderful words spoken by a truly inspirational woman in history; a woman who would surely appreciate this a Dallas event venue such as the Women's Museum at Fair Park.

A Smithsonian affiliate, this cutting edge Dallas attraction is housed within 15,000 square feet of state-of-the-art space, accented by exhibits that range from female Rock 'n' Roll Photojournalists to Catholic Sisters in America.

Whether you are planning an evening soiree or a brilliant boardroom showdown, the Women's Museum offers several different spaces and packages:

• The AT&T Gathering. This great Dallas banquet space features three-story ceilings and an "Electronic Quilt" at one end that can be designed to fit your specific event. The Gathering area has space for receptions as large as 800 attendees.

• The AT&T Auditorium. With theater seating for nearly 200 guests, this Dallas meeting space is great for for speakers, seminars and education programming. The room is equipped with a rear-projection system for presentations, as well as staging and audio equipment.

• Inside and Outside Balconies. Dallas meeting planners can opt to include the the inside and/or outside balcony areas to the AT&T Gathering space. This addition adds space for up to up to 100 extra guests.

• The Cathy Bonner Boardroom. The boardroom is perfect for smaller meetings. It can comfortably accommodate up to 21 people in round table seating.

• Cafe. The museum's cafe a perfect spot for smaller gatherings of approximately 30 people. Guests are treated to an amazing aerial view of the first floor and surrounding balconies.

The Women's Museum is on the Fair Park grounds and is only a few blocks east of downtown. It offers easy access to several downtown Dallas hotels such as the Sheraton Hotel Dallas, Magnolia Hotel Dallas, The Adolphus, Hotel Indigo, and Hyatt Regency Downtown Dallas.

During the last week of October, Chicago celebrates Halloween with spooky events all across the city. From a midnight circus to a pooch parade, Chicago knows how to give a good scare! 

Chronicles of the Cursed

This haunted house is the largest in the city of Chicago. Located on Grand Avenue, the 20,000-square-foot facility is filled with monsters, ghouls and zombies who will scare you with a bone-chilling experience you will never forget!

Fall Fireworks Dinner Cruises

Many of Chicago's event venues on the water are hosting fall fireworks dinner cruises. The Odyssey, Mystic Blue and Spirit of Chicago are all welcoming guests aboard for a Halloween party unlike any other. Along with the beautiful fall fireworks display hosted by the city, these vessels will be decorated with cobwebs, ghosts and delicious food for guests to enjoy. Like what you see? All of these ships are available for private rentals for Chicago corporate events and social functions.

Franken Plaza

This year marks the 13th annual Franken Plaza Halloween celebration! On-site events hosted by the Special Events Department of Chicago (the hosts of the live taping of Oprah on Michigan Avenue) will include a midnight circus of "high flying aerial entertainers," Pyrotechniq—a show combined with dance, theater and fire—pumpkin decorating, and a farmers' market with fresh fall goodies. Don't forget the best part—it's free!

Seadog Haunted Tours

Experience the lights and freights of Chicago on this specialized city tour. While cruising down the river and viewing some of the most gorgeous architecture in the country, a professional docent will enlighten guests with stories of supernatural occurrences in some of Chicago's oldest structures, including the Fort Dearborn Massacre and the Eastland Disaster. During the regular season, Seadog hosts many types of tours for visitors. From river to lake cruises, Seadog is sure to get your adrenaline running on their clean and fast fleet!

Spooky Pooch Parade

The Chicago Botanic Garden opens its doors to the Chicago canine population on Halloween. Dogs from all over the city are invited to dress up in their scariest costumes and walk in a parade to celebrate the season. In addition to the parade, activities include a costume contest and a barking awards ceremony. 

Don't forget to check the Chicago events calendar before planning your meeting and events in Chicago. The city sponsors great events that are sure to get guests out of the meeting rooms and into the spirit!

For event industry professionals, Cvent can't be beat as the best one-stop-shop: our web-based software offers online event registration, event management, event web site creation, robust reporting, online surveys, and a sourcing tool. In addition, we've rolled out a Destination Guide so planners can focus their site selection and event sourcing efforts by comparing meeting-specific details among international cities.

At Cvent, we understand that you are burdened by the daunting task of coordinating countless aspects of the meeting and event planning process. We want to lift that burden by offering you an abundance of comprehensive resources, along with as much technical support as you need to keep things running smoothly and successfully.

And once you have all the event-related details in place or complete the meeting, you can easily distribute a variety of internal and customer pre- and post-event surveys to capture the valuable feedback that will help your organization in future planning.

The tasks involved with meetings and events can't get any easier or more customizable in look and feel with Cvent, and the seamless integration of all our online tools is extremely helpful because it allows you to have everything housed and connected in one central location.

Intimidated by the thought of taking on a system with multiple components? Just start with one of our offerings. Let us take the bulk of your manual processes and handle them with our impressive products. We're confident you'll want more after getting a little taste of Cvent!

And we're sure you'll find that choosing Cvent to manage all aspects of your organization's event needs is more affordable in the long run than trying to keep up a decentralized system. Once you get comfortable with Cvent's high-quality software, you'll wonder why you haven't stuck with just one "shop" until now.

As if hosting the 1939 world premiere reception for the film Gone With the Wind was not impressive enough, The Georgian Terrace Hotel hopes to be the site for your next grand event or business meeting. A night's stay at the Georgian Terrace is not just a good night's rest, but a night of history. The Atlanta hotel is listed as a National Historic landmark, but it's anything but antique. In fact, it recently underwent over $10 million in renovations to keep up with its national competitors.

Live nearby? Guests from neighboring states and Georgia residents can take advantage of this Atlanta hotel deal and enjoy a 15 percent room discount for a romantic weekend in the heart of the city. You'll trade the stale bagels at your usual continental breakfast for a freshly baked pastry from Cafe Mims. For more than a bite, guests can try the Georgian mountain trout at the in-house eatery Livingston Restaurant and Bar.

Anyone can find an Atlanta hotel with meeting space, but this venue has much more than simply a "space" for your meeting. The 16,000-square-foot conference center includes six conference rooms, three luxurious ballrooms seating 350 people, with state-of-the-art equipment available. Halogen-lighting, ergonomic seating and on-site concierge services are just the tip of the iceberg for Georgian Terrace meeting packages.

Planners can also take advantage of the hotel's Atlanta meeting promotions, such as the "Go Green" package, which includes reusable water bottles, recycled paper products and optional post-function food donation. Write your event agendas or wedding vows on the recycled paper with eco-friendly pens.

So when debating over venues for your next Atlanta event, why chose the rest when you can give your attendees the best? Find more information about booking The Georgian Terrace Hotel on the Cvent Supplier Network today!