"It's like the more money we come across, the more problems we see." That's what rapper Notorious B.I.G. preached in his Grammy-nominated single.
Even in today's tough economic times, when meeting planners are likely deal with less money allotments, they can probably still identify; after all, as events get bigger and more expenses are required, they get more difficult to handle. Managing a budget is such a critical responsibility for planners, and unfortunately it can also be one of the most frustrating.
That certainly shouldn't be the case when you take advantage of Cvent's event budget management features. Its budget tools simplify the tasks of tracking funds, recalculating variable costs and monitoring where in your budget you have room to be flexible.
If you take a look at Cvent's features for managing event budgets, you'll see we have a lot to offer. So here's a quick run-down of what I think are a few highlights:
• Tax and gratuities. I'm pretty detail-oriented, but I can see myself getting so overwhelmed with creating and managing an entire event budget that I'd forget these little fees. And trust me, they will add up significantly over the entire event. That's why I like Cvent's ability to factor in these expenses easily.
• Colorful charts and graphs. How many times has your boss asked out of the blue to see some of your budget numbers? Talk about panic! But with Cvent you can generate reports both quickly and easily (seriously, it only takes two or three clicks) for everything from your cost per registrant to how much you've budgeted for room rentals.
• History overview. Keeping an organized record of your meetings spend has always been critical, but even more so now as meeting planners are trying to get the best deals possible. Being able to quickly access your past transactions is great leverage for your negotiations and suppliers. For example, maybe you've spent enough with a certain supplier that you qualify for a volume discount.