Event Planning: 10 Tips to Stop Going Home from Events Exhausted

TiredIn her blog entry about event planners and stress, fellow Cvent blogger Laura Wilson discussed the CareerCast study identifying event coordinator as the 6th most stressful job.

Last week, we looked at steps that event and meeting planners can take during the weeks and days leading up to corporate events, business meetings or conferences to reduce the risk of burnout. Designing manageable events with realistic staffing and workloads is just the first line of defense in preventing burnout.

Today, we'll shift our focus to strategies that can be used during events to prevent exhaustion and after events to ensure adequate rest before moving on to the next engagement.

During Events

  1. Book your accommodation on a different floor or in a different wing from the delegates and crew to give yourself the space to unwind during downtime.
  2. Ensure that the event budgets include healthy menus for the entire crew (including you).
  3. Ladies, bring a pair of flat shoes to slip into during set-up, take-down and when you are out of the public eye.
  4. If participants are going off-site for lunch, place your own lunch order with room service in advance. Return to your room to enjoy your meal. If possible, take time for a short nap and, possibly, a refreshing shower.
  5. Replace caffeine with plenty of water and fresh juices.
  6. Schedule breaks for your crew and ensure that you take YOUR OWN breaks. (Green rooms or lounges for event crews at hotels and event venues can be very helpful, even if they are small).

After Events

  1. If the drive home is more than 1 ½ hours, arrange for transportation to and from the event. Alternatively, arrange to stay at the hotel on the last night of the event. Get a fresh start after a good night's sleep and some breakfast. (Accidents are more likely to happen if you are fatigued.)
  2. Try to build in post-event downtime by spacing out your engagements.
  3. At foreign destinations, if possible, extend your stay for a few days to unwind.
  4. After long and hectic special events, business meetings, or conferences, book a massage, facial or day at the spa if you have the budget for it. Foot reflexology can also be very energizing. (If the budget for a spa day is not there, a bubble bath, foot massage and home facial can work wonders.)

We hope that these strategies and those that we discussed last week can play a small role in helping to remove event planning from the lists of most stressful careers that surface from time to time.

For more burnout reducing tips, read 3 Ways to Make You Feel Happy Right Now and Paid Access Airport LoungesAnd to de-stress with the right tools for meeting success, check out Cvent's Event Management Software.

Credit: Flickr Giarose

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