Goofproofing Spring and Summer Events

First Aid KitThe season for spring events is almost over and summer events will begin in a matter of weeks. With participants spending more time outdoors, preparing for the occasional mishaps is extremely important.

Ensure that there is mobile phone access at outdoor event venues and have he numbers for local hospitals, fire and police departments on hand. Verify the emergency services number as 911 does not work at all destinations.

Remind participants to bring sunscreen, insect repellent, and hats. Raincoats or ponchos and umbrellas are important if rain is forecasted. Remind participants with allergies to bring inhalers if required and Epi-Pens. Flashlights are important if the group will be outdoors after dark. Ask participants to bring them and have some extras and spare batteries on hand. No matter how many reminders participants receive, it's important for event planners to be prepared.

If an event is going to be off the beaten track, it is a good idea to have a nurse accompany the group. A first aid kit and at least two trained first-aiders are absolute musts.

This is a good time of year for event planners to review basic event kits and ensure that supplies for insect bites, sun protection against the sun, relief for sunburns, allergies, and the occasional cuts bumps and bruises are on hand and easy to access.

Sun Protection and Relief for Sunburns

  • Sunscreen
  • Anti-inflammatory medication such as ibuprofen (Advil, Motrin) for sunburns
  • Antibacterial ointment apply to blisters (never pop blisters to avoid infection)
  • Skin Lotion (to reduce peeling)

AfterBiteInsect Bites

Poison Ivy or Oak

  • Calamine Lotion
  • Hydrocortisone cream

Cuts, Bumps and Bruises

  • Band-aids
  • Rubbing alcohol wipes
  • Tweezers (for splinters and also insect stings)
  • Ace Bandages and wraps
  • Safety pins
  • Ammonia if swimming off the beaten track in tropical climates. This will be important if an attendee steps on a sea urchin...they won't like the natural remedy. (Don't ask. ;) )

Tiger Balm PatchSore Muscles

  • Counterpain
  • Tiger Balm Rub
  • Tiger Balm Patches
  • Cold compresses

Stomach Aches/Nausea

  • Gravol
  • Zantac
  • Pepto-Bismol


  • Fire extinguisher (if there will be a campfire or BBQ)
  • Buckets of water (on standby)


For more tips, please read Health Care for Corporate Events: Covering All Bases and Outdoor Events, Part I: Site Selection.

Photo Credit: Marchin Wichary

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