Business Meetings 411: 10 Special Touches for Spring Meetings

Spring Touches for MeetingsIn a previous Cvent Event Blog feature, we discussed some of the considerations to keep in mind for winter meetings, team building sessions and retreats. With the renewed energy that comes with the warmer weather, spring is the perfect time to hold brainstorming  or planning sessions. Here are a number of things to keep in mind for spring events.

  1. Consider holding your meeting at a destination that really showcases spring.
  2. Remember, spring is swing season in the Caribbean. It is the perfect time stretch your budget by holding a Caribbean spring event or plan a summer getaway to the Caribbean.
  3. If you are looking for a blockbuster event to reward your team or thank clients after outstanding corporate performance last year consider:
  4. Select a venue that has a lot of greenspace and be sure that there are floor-to-ceiling picture venues so that the group can derive energy from the view of the natural environment.
  5. If you opt for an outdoor event, be sure your venue has a chalet, greenhouse or other shelter where you can continue your meeting if Mother Nature does not cooperate.
  6. Do build some outdoor components into your meeting or event. It's a great time of year to include outdoor wilderness survival challenges, warm-up exercises or mid-afternoon exercises outdoors to perk up the group.
  7. An urban safari or scavenger hunt to find the mystery location for your meeting can be great fun at this time of year.
  8. Remind the group to dress for a dip in temperature. Even if it sunny and warm when you head off to your meeting, it is not too late in the season for an unexpected blizzard. Be sure to include hats, gloves, a scarf and a jacket with a hood on your suggested packing list.
  9. Remind attendees to bring the rain gear, including boots. There is a reason they say "April showers bring May flowers."
  10. If you can't hold your meeting at a venue with greenspace or large windows, be sure to follow some of our tips for bringing a touch of the outdoors indoors. It doesn't take much and you don't have to explode your budget to do it. (See photo for example.)

After spending so much time indoors and many months in the deep freeze, attendees will appreciate a chance to get out and enjoy the outdoors once again. Be sure to keep this in mind and plan accordingly for spring meetings. You'll reap the rewards when your team generates fresh ideas that can be implemented throughout the rest of the year. 

Photo Credit: AJanega

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