Meeting Planner's Emergency Management

You've successfully planned a conference for 1,000 associates in your organization. They are staying at various hotels within close proximity to the conference center and you've arranged their transportation, planned the entire meeting agenda, hired guest speakers and picked out menus for their lunch and coffee breaks.

At this point, you would probably say that you've fulfilled your meeting-planner responsibilities and are fully prepared for the upcoming conference.

Think about this though: are you prepared for unforeseen emergencies during the conference? What if the employees at one of the hotels go on strike, refusing to work? What if a hurricane is about to blow through? What if a flu pandemic breaks out?

Understandably, you can't be fully prepared for any of these occurrences, but you can certainly map out emergency and/or crisis management plans. Planning for the worst is constructive, so decide how your group may react to a crisis. You could even go so far as to take a disaster training course to learn how best to respond in the event of an emergency. Although chances are slim and it may seem like a waste of time to worry about a worst-case scenario, contingency planning will only benefit you in the long run.
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