Sometimes, it’s funny what we meeting planners talk about. The other day (and don’t ask me how it came up) it was all about: what floor do you stay on and how close to the elevator do you want to be when you’re managing a meeting on site?
For example, I like to feel sequestered when not working, but I also want fast access to the conference floor. So I like staying on lower floors, where I can take the stairs in a hurry and not wait for elevators (those pesky time thieves!).
Some planners don’t have an opinion about which floor, just as long as they’re close to the elevator, either so they don’t have to carry that huge binder so far each day or so they can make a hasty exit when necessary. (I suppose that constant bing of the elevator isn’t a concern for them when they're trying to sleep.)
Then there are those who want to be far from the conference floor and far from the attendees. They say, “put me on the highest floor at the furthest end,” so "when I’m done for the day I can really get a chance to relax and not run into my attendees."
Let’s not forget the planners who don’t care one way or another. Their theory is, “it’s work and there’s no place in this hotel I can escape from it,” so why bother?
When you're thinking about what it takes to do your job effectively, do you take such things as your personal space into consideration? Do you request a specific floor and room?
It’s our idiosyncrasies that help make us effective at our jobs. If you require a room that's near an elevator (or as far from it as possible), speak up. It's always wise to have your mind clear and to be as comfortable as you can be when on site.
For even more spatial relationships, read Conference Event Networking: Big Bash or Quiet Affair? And to learn how to make hotels more aware of your preferences, go to Introducing the RFP and Sourcing Best Practice Series.