8 Ways to Use Venue Sourcing Technology to Plan for the Unexpected

Event planners are no strangers to planning for the unexpected. Crises happen when you least expect them. Budgets change. Venues close. Natural disasters, political unrest, health scares, or any unimaginable act can happen anywhere in the world, causing panic and event cancellations or postponements. Event planners need to be prepared and able to act fast, understand their venue


Challenging Times for Event Planners

Industry Speak: How Are Event Planners Impacted?

Challenging Times for Event Planners These are challenging times in the meetings and events industry. With the pandemic forcing millions into isolation, and in-person events being cancelled left, right and centre, there’s no doubt that event planners are one of the hardest hit. What probably makes this all worse is the uncertainty floating around that


The Essential Guide to Venue Sourcing and the RFP Process

If you’re in the meetings and events industry, there’s a good chance you’ll have to send out RFPs at some point. But what even is an RFP and what does the overall process look like? What is an RFP? An RFP or Request for Proposal is a process by which companies, the government, and other


Big Results from Big Data

Effective Venue Sourcing: Key to Your Event’s Success

One of the most critical decisions an event planner is responsible for making is picking the ideal venue for an event. Finding a venue that is available at the right time and the right price involves more than just negotiating a competitive room rate — you also have to factor in the meeting space, food


10 Questions to Ask When Selecting a Conference Venue

When you’re busy searching for a conference location that meets all your criteria, it’s easy to get caught up in minor details and overlook something critical for your meeting’s success. Especially if this is a new conference for your company or you’re not entirely familiar with venue sourcing, it’s important to move forward with a


Negotiating with Hotels When Sourcing Your Event Venue

What negotiating with hotels boils down to – is the synchronised value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video


Evaluating Hotel Proposals When Sourcing Your Venue

Evaluating hotel proposals is a time-consuming and multi-step process. On top of being fair to all concerned, it is important to remember that the destination, convention centre and hotel(s) are going to play a very big part in the overall success of your event. Create an Assessment Criteria Spreadsheet Before the first proposal hits your


What’s Hot: Sizzling New Event Venue Trends in 2019

When it comes to your events, you need to find the perfect venue. After all, the event venue can be one of the reasons attendees choose to register for your event. From unique locations, to cool spaces, 2019 brings new venue trends. When picking a venue, there’s a never-ending list of logistical and budgetary concerns


3 Things to Consider When Finding the Perfect Venue

So, you have narrowed down all the hotels that meet your selection criteria to two or three cities and are ready to send out RFPs … all 125 of them, right? Before sending out your RFP to hotels and venues, do your homework to save time for both you and the potential venue partner. Remember,