Technology and gadgets at meetings can make the meeting more effective, but also fun and different. If you want to use technology and gadgets, it is important that you use them carefully.
It often ends up with the new technology not promoting the purpose of the meeting, but instead becoming an unnecessary distraction that steals the attention of those taking part.
You can begin by asking yourselves:
What’s the reason for using the technology? If the primary reason is that everyone else uses a meeting app and you don’t want to appear old-fashioned, you probably ought to think about whether it’s worth the expense. If, however, your purpose is to involve the participants in new ways, or to better document the meeting’s outcomes, it is no doubt worthwhile.
What technology is helpful to us in achieving our goal? New technical aids are emerging all the time, which can make it difficult to get an overview. On the other hand, there is no reason to limit yourself to a single option. Meeting apps have been “in” for a long time, but there are other ways to go, such as robots and social media.
Is it all worth the money and the trouble? A lot of aids are expensive to use and require the building of extensive settings. So, think carefully about whether you really need them or whether there’s something else you can use instead. For example, do you need a meeting app to take a vote or to ask questions about the presentation? Conversely, the effective use of technology can significantly increase the value of your meeting time. A meeting app can, for example, provide you with a lot of valuable information.
Here are some examples of useful technological aids:
Meeting apps: There are a host of meeting apps on the market. They are most often used to manage the meeting program, lists of participants and practical information. They can also usually be used to count votes, submit questions to the speakers, make notes and exchange business cards. Many apps have other functions that can be both fun and useful. The simplest apps are often the best. If you choose to use a meeting app, you need to keep in mind that everyone may be online at the same time. One option is to purchase a complete solution with a closed network, in order to protect information and be certain that it works. Some providers also issue devices, such as iPads, to all the participants.
The Radisson Blu One Touch App collects all the information about the meeting in one place and gives meeting planners and participants a host of benefits.
Co-creation tools: There is a long list of software that can help meeting participants develop ideas and knowledge together. Most meeting apps have this type of function, but there are also many free applications and low cost online tools.