Event Marketing Plan Template

Your event deserves to have a killer promotion plan. But it’s not always easy to know where to start. Your marketing plan should begin right when event planning begins. The two go hand in hand. After all, without a great promotion strategy, no one will know about your event. So, how do you do it? We’ve created a basic event marketing plan template below to help you get started. Fill it out to create the best marketing plan yet! 

Know Your Event

The first step in your event planning is understanding your event and its purpose. From there, you can focus in on the details such as event name, theme, tagline, and color scheme. This event breakdown will serve as the blueprint for your event marketing plan.

Fill Out the Basics

  • Event Name
  • Event Purpose
  • Theme
  • Tagline
  • Color Scheme

Your Event Website is Home Base

marketing events

There are few events that can get away with not having an event website. If you’re not sure if you need a marketing website or a registration website for your event, read Event Basics. Your event website will be the primary touchpoint you have with potential attendees. It needs to contain key information and convince attendees to register.

Keep Track of the Basics

  • Time and Date
  • Location
  • Cost
  • Call to Action
  • URL
  • FAQs

Plan Promotions and Discounts

More than likely, you’ll create offers to entice attendees to register. These could be small promotions or large, time-based or relationship based. First, look at the cost of your event. Is it especially high? An early bird discount can be a great way to get attendees with a tighter budget (and great planning skills) to register.

What Will You Run?

  • Early Bird Promotion
  • Returning Attendee Promotion
  • Regular Promotion
  • Last Chance Promotion
  • Flash Discounts
  • Sponsorship Promotion

Create an Email Marketing Plan That Doesn’t Irritate Potential Attendees

Emails marketing is a key part of all promotion plans. If you aren’t using an email marketing tool, find one quick! They make it easier to design and automate emails. When planning, don’t overdo it. If you create a great, attention-grabbing subject line you’ll get those opens, but if you spam attendees they’ll unsubscribe.

Breakdown of Email Marketing

  • Email Marketing Tool
  • Frequency
  • Specific Emails Being Sent
  • Triggered Emails

You Can’t Avoid Using Social Media

phone with apps

In terms of free promotion, social media is one of the best tools. If you have a presence on all platforms, then you’ll want to promote on all of them. However, if your demographic trends towards using Instagram, don’t feel the need to promote your event on every platform. For more ideas, read 5 Ways to Promote Your Event Using Social Media. 

Where Will You Promote?

  • Instagram
  • Twitter
  • Facebook
  • LinkedIn

Social Media Basics

  • Hashtag
  • How often a week will you post
  • Any vendors or speakers to tag

Paid Digital Promotion

It’s easy to use primarily free modes of promotion for your event, but paid promotion is still extremely effective. It all comes down to how much money you have in the budget. If your event has a large budget and is targeting a wider demographic, paid ads might be a great option.

A Few Basic Questions

  • What is your budget?
  • How many impressions do you hope to get?
  • Print, digital, commercials?
  • Consider other forms of promotion – direct mail, calls, etc.?

Additional Promotion

Influencers, blog posts, and word of mouth can be incredible ways to market your event. Really, there are endless methods of promotion you could you. It all comes down to your event. Do some research and brainstorm – you might come up with something great.

Don’t Forget About Sponsors

Not only are you marketing to attendees, but you need to be able to market to potential sponsors. After all, they’ll be key to defraying costs and gaining more interest. Work out clear sponsorship packages that can be conveyed easily, but also be ready to be flexible. Almost any sponsor is a good sponsor!

Conclusion

Some of your event marketing plan will come down to trial and error. Plan what you can and be ready when opportunities present themselves. This event marketing plan template is a basic guide. There are so many more facets that could be added, but hopefully, it will give you a great starting point.

Check out How to Promote Your Event for more ideas! Read our event marketing guide for more tips on event marketing.


Madison Layman

Written by Madison Layman

A graduate of the College of William and Mary, my passion for writing began before I could read, with a nightly verbal diary dictation transcribed by my obliging parents. Since then, my word count has hit the millions and won't stop growing anytime soon. When I'm not writing or reading, you can find me binge-watching tv shows, baking elaborate desserts, and memorizing pop culture facts.