What’s in Your Onsite Staff Office?

It’s your planning space, your solution center, your backstage, your sanctuary. Whether it’s a daylong event or a weeklong one, your war room functions as a space for the team to come together, prep materials, solve problems, and relax. The space will reflect your team and their needs and the items in the room are the things that will get you through the week. We’ve put together the ultimate war room list that can be tailored to you and your staff’s needs and wants.

The Essentials

Everything you have to have. There is more that could go on this list, but these are

  • Printer
  • Wi-Fi
  • Chargers
  • Office Supplies: Scissors, paper, white out, pens, etc.
  • Food and waters
  • Caffeine: Coffee, energy drinks, and soda
  • Tissues
  • Clipboards
  • Walkie Talkies
  • Clorox wipes
  • Mints
  • Duct tape

The Pick Me Ups

  • Sweets
  • Blanket
  • Space heater
  • Bobby pins
  • Pillow
  • Speakers
  • Ibuprofen/Aspirin/Tylenol

The Just In Cases

  • Emergen-C
  • Tide Pen
  • Eye drops
  • Sewing kit and safety pins
  • Lint roller

The Indulgences

  • Slippers
  • Inspirational quotes
  • Masseuse
  • Personalized water bottles
  • Espresso machine

And of course, champagne to toast the end of a successful event.

There is so much to think about when planning an event. One thing that can fall through the cracks is you. As the person in charge, the one running the show, you need to be in top form. Take the extra time to make sure you have everything you need to be the best planner you can be in. Whether that’s multiple pairs of shoes or an inspirational playlist to pump you up when you’re exhausted and in the last few hours of the event, identify what you need to run the best event ever.

Love lists? Here’s another! Venue Requirement Checklist


Madison Layman

Written by Madison Layman

A graduate of the College of William and Mary, my passion for writing began before I could read, with a nightly verbal diary dictation transcribed by my obliging parents. Since then, my word count has hit the millions and won't stop growing anytime soon. When I'm not writing or reading, you can find me binge-watching tv shows, baking elaborate desserts, and memorizing pop culture facts.